Highview Condominium II
Board of Directors - Meeting Minutes
January 26, 2016 7:30 p.m.
The sixth regular meeting of the
2015-2016 Highview Condominium II Board of Directors was called to order at
approximately 7:30 p.m. by Sindhu Mathew, President.
Board members in attendance: Robert Boynton, Joseph Cann, Rosanna
Fernandez, Natalie Hendrix Lombardo, Sindhu Mathew, and Madalina Rauscher.
Board members absent: Marjorie
Cannon, Michael D'Angelo, and Joan Desantis.
Marissa Zinnanti attended from Carriage House Property Management.
1) Approval of
12/22/15 Minutes: Minutes were
approved.
2) Building Repair &
Maintenance:
a)
Parking lot resurfacing:
Seeking feedback from Salamon Engineering as four contractor bids not
necessarily identical. No update.
c) Front
entrance refinish of doors/windows bids:
Board requested discussion with contractor concerning explanation of
process. No update.
d) Wallpaper
and carpet replacement: Contract
signed. On hold pending building
loan.
e) Compactor
room - toilet installation:
Awaiting completion of design work by Salamon Engineering.
f)
Electrical back-up - generator system:
Awaiting completion of design work by Salamon Engineering.
g) North-end
sidewalk &stairwell repairs:
Management continues to receive contractor bids.
j) Water
infiltration reports: Fall 2015
unit inspections completed with the exception of three vacant and two occupied
units. Once complete, exterior
masonry repairs can be bid.
k) Security
upgrades/repairs: Remainder of
repairs holding pending building loan.
3) Financial Report:
a) Account balances:
Operating account balance approximately $30,000 Once target Operating
Reserve calculated ($75,000), +remaining funds for Capital Reserve totals$50,000
(target $250,000).
b)
Unit arrears: Board reviewed
unit arrears with managing agent.
c) Building Loan:
General Membership meeting scheduled for Thursday, 01/28/16.
At that time, unit owners will be asked to authorize the Board of
Managers to seek a 5-year building loan for $400,000.
Board Treasurer maintaining a list of Board approved bids and completed
Capital repairs to be covered by the loan.
Presently utilizing Capital Reserve Fund to pay for some of the work with
understanding that these funds need to be immediately replenished.
List totals $397,000.
d)
Audit for FY2015:
Board approved contract for FY2015 Louis Picaro with the Staten Island
accounting firm of Sciarrino Kindya & Co. and Financial Solutions Group.
e)
Monthly financial reporting:
Board has requested monthly financial report to reflect budgeted versus
actual by cost center as well as YTD figures.
Should indicate budget remaining in various cost centers.
4) Legal Report:
a) Unit liens:
Management will discuss status of units with building's attorney.
c)
NYC code violations:
One DOB building violation indicated by City on their website as remaining
open/active. Management indicates
violation is from 2012 and will require an engineering report.
At 09/2015 meeting, Board approved Salamon Engineering to conduct the
2012 report required by NYC. No
update.
d) Lease
compliance: Presently one unit
in violation and receiving $500/mo. fine.
e)
Insurance compliance (owner coverage):
Reviewed.
f)
Insurance compliance (leased units/tenant coverage):
Reviewed.
g)
Insurance claim: Possible
claim against the building discussed.
Not certain whether claim is against 830 Howard Ave. or 850 Howard Ave.
No update.
h)
Contact information for unit 3-D and 4-G:
Discussed status of unit and legal contact information.
5) Summary review of
meeting's action items: Not
reviewed.
The meeting was adjourned at
approximately 9:30 p.m Minutes
submitted by Robert Boynton, Secretary.