Highview Condominium II
Board of Directors - Meeting Minutes
January 27, 2009, 7:30 p.m.
The third meeting of the
2008-2009 Highview II Board of Directors was called to order at approximately
7:30 p.m. by Stacey Cohen.
Board members in
attendance: Joseph
Cann, Marjorie Cannon, Stacey Cohen, Nora Colford, Michael D’Angelo, and Natalie
Hendrix . Linda
Romolo attended from Wentworth Property Management.
1)
Pest Exterminating: Rob
of Val’s Exterminating Service provided an update on the recent roach
infestation in the compactor room and recycling area.
2)
Minutes: Minutes of
the December 16, 2008 meeting were approved.
3)
Financial Report:
a) Escrow Funds:
According to last year’s board decisions, Treasurer Michael D’Angelo
reported that escrow accounts are being funded appropriately to match the water
bills and the spring’s annual insurance bill.
b) Unit Owner Arrears
were discussed. Units 1-B, 3-J, and
6-C are with the building’s attorney for collections.
c) FY2008 audit:
Mike D’Angelo reported that the contract for FY2008 audit has not been
signed yet. Boynton expressed
concern for Highview’s priority in the auditor’s project queue stating his
understanding from the auditor in prior years that contracts are often signed in
November, performed in the same dated order, and that most of their clients
share the same December 31st request for service.
He noted that a contract signed in the spring often results in a fall
completion and that Highview’s bylaws require a Spring financial meeting
(established by the date of the first unit’s sale).
If the Board will stray beyond spring, a situation must be declared by
the board for the delay.
d) Verizon telephone
service: Romolo reported that
the unused Verizon line has been disconnected.
The board approved FiOS internet service line to support the building’s
video system and remote monitoring.
e) Paycheck error:
D’Angelo reported that the weekend super has been overpaid by Wentworth
for a number of weeks. He was supposed to be paid for five hours on Sunday and
instead was being paid for fifteen hours.
4)
Legal Report:
a) Noise complaints:
There was discussion of several noise complaints involving loud music,
screaming, and/or foot traffic. In
all cases, lack of carpeting was mentioned as a contributing factor and will be
investigated by management in accordance with building Rules & Regulations
and accompanying fine schedule.
b) Other Rules &
Regulation violations: Several
violations were discussed concerning leases, move-ins, and extended parking in
the circular driveway.
c) Local Law 11 façade inspection (cycle 6):
Romolo indicated that the follow-up inspection performed by NYC on the
inspection report performed by Becht Engineering has been approved without
additional actions. Boynton
requested that Romolo provide the Secretary with a copy for the board’s
records.
d) Local Law 11 façade inspection (cycle 7):
At the October board meeting, it was noted by Boynton that Highview’s
cycle 7 inspection cycle probably begins February 2010.
The board requested that Romolo provide an update of the details at the
December meeting. There was no
update by Romolo at this meeting.
5)
Building Repair & Maintenance Report:
a) Boiler circulation
pump replacements: Joe Cann
reported that the replacement of the primary circulation pump should be
completed in the next few weeks. Per
the board approval, one new pump has been ordered.
The back-up pump is leaking, but operational and will not be repaired at
this time.
b) Exhaust
fan system: Boynton
reported progress on investigations of A-line bathroom, A-line kitchen, and
E-line kitchen.
c) Elevator condition
status: Re-Inspection by
Vertical Systems Analysis (VSA) has been scheduled by Linda Romolo as requested
by the board. This will be an update
of the 05/02/06 report.
d) Painting projects:
Romolo indicated that painting of unit doors by the building super will
be performed in January. The work
will require unit residents to assist by opening their door for about five
minutes.
e)
Garage floor plates:
Jose has repaired the access plate on the garage floor.
There was no update on the status of the
missing sewer cap beneath one access plate, which was supposed to have been
replaced in May. Romolo will pick up
a cap for Jose to install.
f) Regularly
scheduled building maintenance: There
was a general discussion of building maintenance and the super’s daily
responsibilities.
The meeting adjourned at
approximately 10:00 p.m.