Highview Condominium II
Board of Directors - Meeting Minutes
February 24, 2015  7:30 p.m.  

The third regular meeting of the 2014-2015 Highview Condominium II, Inc. Board of Directors was called to order at approximately 7:30 p.m. by Nora Colford, Vice President. 

Board members in attendance: Robert Boynton, Joseph Cann, Marjorie Cannon, Nora Colford, and Donald LaPalme.  Board members absent:  David Cutler, Michael D'Angelo, Natalie Hendrix and Joseph Skonieczny.  Maria Arzano attended from Wentworth Property Management. 

1)   Approval of meeting minutes.  Minutes of the 01/29/15 meeting were approved. 

2)   Building Repair & Maintenance Report. 

      a)    Sidewalk lighting - electrical repairs:  All exterior sidewalk/stairwell has been out since early December.  Arzano indicated that Walsh Electric will make repairs on Friday, 02/27/15.

      b    Re-location of security system server & electrical from super's apartment to building office:  Alarmingly Affordable approved by Board on 12/03/14.  Arzano indicated that she will arrange for Alarmingly Affordable to be at the building while Walsh Electric is there making other repairs on Friday, 02/27/15.  Noted that Verizon wiring was also an issue.  Arzano still needs to follow-up with Alarmingly Affordable.  Noted that this has been an active request since 12/02/14 meeting. 

      c)    Fire escape inspection per Local Law 11 amendment:  Arzano working with Salamon Engineering to get bids for repair work.  No specific information on time-line.

      d)   Foundation cracks: - Contract for Salamon Engineering design spec signed at last Board meeting.  Arzano indicated that $2,000 fee being paid to Salamon and expect an update later this week.

      e)    Light fixture lens replacements (lobby level):  Arzano ordered replacement lenses several months ago from Richmond Lighting.  No update at last meeting.  Arzano reported that porter was asked to pick up, but has not done so.  Arzano will pick up and deliver to Boynton this week.

      f)    Compactor chute doors.  Maintenance report on 11/24/14 of broken door.  Replacements of several doors authorized at 12/02/14 meeting.  No update from Arzano at last meeting.  Arzano reported that NuWay was at building, but could not determine on their own what repairs were necessary.  Arzano will review with Board members on Thursday when she's at the building.

      g)   Door locks:  Various locks were repaired and locks rekeyed by Minkel Locksmiths on 01/29/15.

      h)   Compactor room - toilet installation bids:  Bids originally requested by Board at 09/23/14 meeting as a high priority with super expected to resign by end of year and no toilet available in building for cleaning porters to use.  Noted that porters have been using toilet in park and stores at Victory Blvd./Clove Rd.  Awaiting final bids and discussion with Arzano to complete work.  Contractor at building on 02/24/15 and will submit proposal later this week.

      i)    Compactor room - door replacement.  Door replacement approved by Board at 12/02/14 meeting.  Contractor at building on 01/29/15, but porter said he could fix.  As of 02/24/15 repairs not made.  Minkel will be asked to make repairs.  Boynton will contact Minkel.

      j)    Compactor Room - timer clock.  Requested on 12/19/14.  Board approved purchase of Compumatic XLS Bio system.

      k)   Compactor repairs.  Condition of compactor and extensive repairs noted on 11/28/14 after service call.  Arzano reported that NuWay had inspected.  Board authorized repalcement of worn parts.

      l)    Roof door - replacement bids.  Door ordered.  Replacement scheduled for third week of March.

      m)  Roof bulkhead - masonry repair bids.  No bids received from Arzano since 09/23/14 request.  Inspected yesterday by contractor who determined repairs were beyond his capabilities without detailed investigation of bulkhead.  Board approved Salamon Engineering evaluation.

      n)   Front - entrance area sidewalk and pillar crack repair bids.  Board awaiting final bids from Arzano to approve.  Arzano reported that she will have final bid by tomorrow.

      o)   Front - refinish of doors/windows bids.  No bids received from Arzano since 09/23/14 request.  Arzano will discuss with Minkel.

      p)   Boiler repairs:  Noted that Joe Cann had raised questions with management about boiler maintenance and log book at 09/23/14 meeting.  No update

      q)   Hallway wall active water damage A/B.  Damage has continued since initial 12/16/14 report.  Contractor believe source of leak is roof bulkhead.  Board approved Engineering review this evening.

      r)    Garage - exhaust fan timer repair.  Problem reported on 11/24/14.  Arzano reported that contractor came to building, but porter was not present as scheduled to provide access.

      s)    Parking lot - repairs and/or resurfacing.  Bids requested on 0/28/14 for incorporation into FY2015 fiscal planning and spring 2015 repairs.  Arzano indicated bids will be completed by Friday.

      t)    Wallpaper and carpet replacement bids.  After extensive comparison shopping and bids, Renovation Committee recommended Board approval of ALX Interiors.  Board approved ALX contract.

      u)   Status of water damage repairs in unit 5-C.  Arzano to schedule inspection of units 5-C and 6-C.

      v)   Status of water damage in unit #-C.  Kiza Park attended meeting to make complaint of water damage to ceiling in bathroom.  Arzano will schedule contractor to investigate. 

3)   Building Staffing:  The Board discussed staffing needs while Arzano continues to seek candidates for the super's position.  Preliminary interviews completed with four candidates and scheduled for interviews with Board on Thursday, 02/26/15.  Weekend porter's (Ed) hours cut from (7:00 a.m. - 1:00 p.m.) to (8:00 a.m. - 11:00 a.m.) on Saturday and Sunday.  Although Tuesday is when all garbage and recycling needs to be put out for Sanitation pickup, it was determined that one porter (Mike) was sufficient for the day.  A commercial cleaning service has been engaged for backup when either Mike or Ed is unable to work and for special cleaning projects that porters have been unable to address. 

4)   Financial Report: 

a)    Unit arrears:  Board reviewed unit arrears with managing agent. 

b)   Operating and Reserve account balances:  December 31st end-of-year report not yet available.

c)    Special Assessment and/or Building Loan:  Comprehensive listing of repair and replacement estimates continue to be gathered.  Board discussed likelihood of either Special Assessment or building loan in spring 2015. 

d)   Audit for FY2014:  FY20014 audit contract with Wilken & Guttenplan was signed 11/18/14.  No status update from Arzano. 

5)   Legal Report: 

a)    Local Law 11 facade inspection (cycle 7):  Engineer has completed additional inspection of fire escape per amended Local Law 11 and submitted report to City.  Arzano working with Salamon Engineering on repair bids.

b)   NYC code violations:  Continuing discussion of six DOB and five ECB building violations indicated by City as remaining open.  No update since the 12/19/14 meeting.

c)    Lease compliance:  On 10/30/14, there were 11 units in rental without current leases on file with management.  Each is was subject at that time to monthly fines of $500.  No update from Arzano since 10/30/14. 

d)   Insurance compliance:  No update from Arzano since 10/30/14. 

e)    Carpet inspections/complaints (units 2-H, 2-K, 3-A, 6-C):  No update from Arzano.

f)    Building damage from traffic accident:  Building's insurance carrier seeking payment from Access-a-Ride whose bus was without insurance at the time of the accident.  Being handled by building's insurance carrier.  No update. 

6)   Summary review of meeting's action items:  Reviewed. 

7)   Clean-out of super's apartment:  Clean-out of super's apartment completed. 

The meeting was adjourned at approximately 9:00 p.m 

-          Minutes submitted by Robert Boynton, Secretary.