Board members in attendance: Victor Bellini, Miriam Biren, Robert Boynton, Joseph Cann, Marjorie Cannon, Stacey Cohen, Nora Colford, Al Lamoglia, and Richard Re. Debbie Shapass attended from Wentworth Property Management.

1) Minutes: Minutes of the February 19, 2008 meeting were approved.

2) Financial Report:

a) Monthly financial report: Debbie distributed a January 31, 2008 financial report compiled by Wentworth. The report indicated an operating balance of $8,294, with open invoices totaling $21,000. Since TKR Property Services has not provided a final accounting of Highview funds and may have continued to accept monthly common charges from Highview residents after 12/31/07 while not transferring the funds to new management, Debbie explained that it is still not possible to verify the accuracy of Highview’s account balances.

b) Monthly arrears report: Debbie Shapass reported that as of this meeting she still does not have accurate information from TKR.

c) FY2006 audit: Victor Bellini reported that the FY2006 audit being conducted by Wilken & Guttenplan is still not complete. The auditors are still waiting for information from Highview.

d) FY2008 budget: A FY2008 budget will be proposed as soon as FY2007 financial records from TKR are sorted out. In the meantime, accounting will continue on a cash basis instead of accrual.

e) Reserve accounts: Robert Boynton reported that he closed the JPMorgan Funds account on 03/14/08 and transferred the total of $51,214.80 to the Chase Regular Savings account. He noted that the Chase regular savings account balance on 02/23/08 was $15,339.14 following the transfer of $25,000 to the Wentworth operating account.

f) By a vote of 6/3, the board voted to continue maintaining Operating and Capital Reserve funds in accounts only accessible to the board.

4) Legal Report:

a) Rental/Leases – records update: Debbie Shapass reported that she has asked the owners of rental units for copies of their current leases. Noting that she has not received copies from several owners it was once again noted that they are subject to $500/month fines for non-compliance. Debbie will begin fines as needed for non-compliance.

b) Emergency contact forms: Debbie Shapass reported that many residents have still not returned the completed forms. She will provide an additional reminder and be going door-to-door with the super to get them completed in the next few weeks as needed. Board members volunteered to assist with their neighbors.

c) Local Law 11 inspection progress: As previously reported at the February board meeting, Debbie Shapass reported that she has contacted Becht Engineering and they reported that their work is completed. She is waiting for a copy of their report.. It appears that the report may have been held up on account of TKR not paying Becht Engineering on time.

d) The board approved a new insurance policy for March 2008-2009, reducing its umbrella coverage from $100 million to $50 million.

5) Building Repair & Maintenance Report:

a) Plumbing estimates: There was no update on the domestic water filtering system. It was once again noted that water service lines in unit L-H remain partially blocked.

b) Elevator repairs & maintenance: The board approved new maintenance contract with Slade. Slade will make all repairs noted in the VSA report that were to be covered by McGlynn Hays contract.

c) Building ventilation exhaust fans: Debbie Shapass indicated that a contractor will be scheduling contractor to investigate the problems previously discussed (three fan units determined by Becht Engineering to not match the specifications that were supposed to be ordered by JAL Management, confirming that individual apartment units have not added fans that interfere with building exhaust operation, and possible blockages in the ducts). She agreed to schedule when access to lines with reported problems can be accessed. It was noted that the fans are not operating on the hours that the board has specified (6-10am and 5-9pm).

d) Carpet estimates: No update.

e) Boiler: The Board approved Control Combustion’s bid for $2,775 in additional boiler repairs.

f) Garage maintenance: Garage wall painting will begin in the next couple weeks.

g) Within the next couple weeks, Alarmingly Affordable will move the roof alarm key pad from the super’s apartment to the lobby-level stairwell and repair the system. This work was approved a number of months ago, however Alarmingly Affordable refused to do the work until September bills were paid in January.

h) The electric eye on the overhead garage door has been repaired.

i) The super has been asked to clean the hallway lights and remove birds nests from the AC vent screens along the fire escapes. The super will be adding some shelves to the garage storage room.

j) The super will be completing the semi-annual smoke detector and CO battery replacements, along with the water infiltration inspection for each unit.

 

The meeting adjourned at approximately 9:30 p.m.

Minutes submitted by Robert Boynton, Secretary