Highview Condominium II
Board of Directors - Meeting Minutes
March 22, 2016  7:30 p.m.  

The eighth regular meeting of the 2015-2016 Highview Condominium II Board of Directors was called to order at approximately 7:30 p.m. by Sindhu Mathew, President.  Board members in attendance: Robert Boynton, Joseph Cann, Marjorie Cannon, Bernard Davis, Joan Desantis, Sindhu Mathew, and Madalina Rauscher.  Board members absent:  Michael D'Angelo and Rosanna Fernandez.  Marissa Zinnanti attended from Carriage House Property Management. 

1)   Minutes:  Minutes of the 02/23/15 board meeting were approved. 

2)   Building Repair & Maintenance:

      a)    Installation of second floor, north-end, hallway exhaust vent completed by Milano.
      c)    Parking lot resurfacing:  No update.
      d)   Front entrance refinish of doors/windows bids:  Board approved bid from South Shore Glass for full replacement on 03/04/16 by email.
      e)    Garage floor:  Awaiting sealant bids for spring/summer work..
      f)    Wallpaper and carpet replacement:  Contract signed.  On hold pending building loan.
      g)   Compactor room - toilet installation:  Awaiting completion of design work by Salamon Engineering.
      h)   Electrical back-up - generator system:  Awaiting completion of design work by Salamon Engineering.
      i)    North-end sidewalk & stairwell repairs:  Management continues to receive contractor bids for stairwell north sidewalk, sidewalk from north-east corner to entrance area, and various cracked flags and curbs.
      j)    Security upgrades/repairs:  Remainder of repairs holding pending building loan.
      k)   Spring unit inspections:  Super to begin Spring 2016 unit inspections and smoke detector battery replacements.
      l)    Heating complaint:  Management has been unable to schedule access for heating contractor (Scaran) to investigate heating complaint by unit 4-C. 

3)   Financial Report:

a)    Account balances:  Reviewed.
b)   Unit arrears:  Board reviewed unit arrears with managing agent.
c)    Building Loan:  Bank continuing to review Highview's application.
d)   Audit for FY2015:  Work on the FY2015 audit by Louis Picaro of Sciarrino Kindya & Co. and Financial Solutions Group continues.
e)    Monthly financial reporting:  Board has requested monthly financial report to reflect budgeted versus actual by cost center for month and YTD.  Should indicate both YTD and budgeted funds remaining in various cost centers.  Progress, but not adequate. 

4)   Legal Report:

a)    Building insurance:  New building insurance carrier approved by email on 03/08/16.
b)   Unit liens:  Discussed.
c)    NYC code violations:  One DOB building violation indicated by City on their website as remaining open/active.  Management indicates violation is from 2012 and will require an engineering report.  At 09/2015 meeting, Board approved Salamon Engineering to conduct the 2012 report required by NYC.  No update.
d)   Lease compliance:  Reviewed.
e)    Insurance compliance (owner coverage):  Reviewed.
f)    Insurance compliance (leased units/tenant coverage):  Reviewed.
g)   Insurance claim:  Possible claim against the building discussed.  Not certain whether claim is against 830 Howard Ave. or 850 Howard Ave.  No update.
h)   Contact information for unit 3-D and 4-G:  Discussed status of emergency and legal contact information.  No progress.  Board has recommended following up on City address for tax bills for 4-G. 

5)   Summary review of meeting's action items:  Not reviewed. 

The meeting was adjourned at approximately 9:30 p.m.  Minutes submitted by Robert Boynton, Secretary.