Highview Condominium II
Board of Directors - Meeting Minutes
May 28, 2013 7:30 p.m.
The
fourth regular meeting of the 2012-2013 Highview Condominium II, Inc. Board of
Directors was called to order at approximately 7:30 p.m.
Board
members in attendance: Robert Boynton, Joseph Cann, Stacey Cohen, Nora Colford,
and David Cutler. Board members absent: Marjorie Cannon, Michael D'Angelo,
Natalie Hendrix, Joseph Skonieczny. Idalia
Gallopp and Maria Arzano attended from Wentworth Property Management.
1)
Minutes: Minutes of
the February 26, 2013, April 3, 2013, and April 25, 2013 meetings continue to
wait for approval by email.
Maintenance
update from super:
Chris Brighina joined the meeting to
report on building maintenance and concerns.
2)
Building Repair & Maintenance Report:
a)
Water infiltration: Interior
repairs from prior water damage still being completed by Chris Brighina. Still
on schedule for June bids for any remaining exterior repairs. Understood
that the interior repairs must all be completed prior to bidding to assure which
water damage is ongoing. June 15th
agreed upon by Brighina as completion date for all repairs.
b)
Masonry repairs: At last meeting, building super indicated that he
would replace the collapsing floor drain covers near both the side door and
overhead door immediately. No update
at this meeting. Liability concerns
remain.
c)
Entrance area repairs: As
noted at 04/25/13 meeting, K.E.S. Construction recommended full replacement of
entrance area at cost of around $30,000 to address cracks in brick pillars,
three stress cracks in floor tile areas which have been unsuccessfully repaired
on several occasions, doorway threshold instability, and loose wall cladding
that has been allowing pest infestations. Management
will seek additional bids. Bids also
needed to correct drainage plumbing near sidewalk which is once again presenting
a trip hazard. Noted last year’s
insurance judgment against building for similar circumstances.
Brighina will get estimates next week.
Val's exterminating will perform termite prevention work.
d)
Repairs to super's apartment: Floor
repairs completed. Wall opening
header to follow.
e)
Spring 2013 unit inspections: Super
continues to complete spring unit inspections and battery replacements while
determining any evidence of new exterior water infiltration.
f)
Installation of backflow restrictor and water filtering: Plumbing
contract has been signed by Board President Stacey Cohen.
g)
Security camera replacement/upgrade: Board
approved estimate by Alarmingly Affordable.
h)
Laundry room contract: Five
bids have been provided by management. Concerns raised for costs of hot water,
natural gas, and electric utilities which are not covered by contracts. Investigation
to continue.
i)
Electrical back-up systems: No
update at this meeting from Skonieczny.
j)
Wallpaper and carpeting replacement: Bids
submitted. Need to determine materials.
k)
Security incident: Discussion
of vagrants found occupying compactor room. Building
super reminded to keep maintenance areas locked.
3)
Financial Report
a)
FY2012 Audit and annual meeting: Board
approved FY 2012 audit by email,. Arzano will attend annual meeting on June 5,
2013 as new managing agent.
b)
Unit arrears: Board
reviewed unit arrears with managing agent.
4)
Legal Report:
a)
Local Law 11 facade inspection (cycle 6) and Local Law 11 facade
inspection (cycle 7): No update.
b)
Parking garage: Court
date postponed until June 5. Continuing
discussion of easement enforcement and building's liabilities for maintaining
clear common areas. Discussion of
04/08/13 final warning letters and subsequent $50/day fines.
c)
ECB Hearing: Court
date scheduled for June 19th.
d)
Moving fine: On
account of special circumstances, $500 fine dismissed against unit 5-A.
e)
Lease compliance: No
update at this meeting.
f)
Insurance compliance: No
update at this meeting.
The meeting was adjourned at approximately 9:00 p.m