Highview Condominium II
Board of Directors - Meeting Minutes
June 23, 2009, 7:30 p.m.

The sixth meeting of the 2008-2009 Highview Condominium II, Inc. Board of Directors was called to order at approximately 7:30 p.m. by Stacey Cohen.  

Board members in attendance:  Robert Boynton, Joseph Cann, Marjorie Cannon, Stacey Cohen, Nora Colford, and Natalie Hendrix.  Linda Romolo attended from Wentworth Property Management.  Board members Michael D’Angelo and Frank Mattera were absent.  

2)   Minutes:  Minutes of the May 26, 2009 meeting were approved.  

3)   Financial Report:  

      a)   Unit Owner Arrears were discussed.  Legal action continues with units 1-B, 2-J, and 6-C.  

      b)   Building’s account balances with Wentworth reviewed.  

      c)   Reserve accounts:  Move completed from Chase to Citibank of all reserve funds.  Signers are the board’s four officers.  Two officers required for withdrawals.  

      d)   Audit for FY2008:  Completion expected in September.  

4)   Legal Report:  

      a)   Local Law 11 façade inspection (cycle 6):  Romolo is investigating the building’s submission of Cycle-6 engineering report for Local Law 11.  The City of New York continues to indicate that the report has not been filed with the City.  Accordingly the City has not performed their final inspection for completion of Cycle-6.  Romolo reported that she will be going to court on July 17^th in reference to the issue.  

      b)   Unit Leases:  Romolo indicated that all unit owners are currently in compliance with Highview’s lease approval and renewal requirements.  

      c)   Website Resources:  Joanne Hernandez has completed check-list of lease and sale items required for board waivers.  Forms themselves are still being reviewed.  Boynton working with Joanne Hernandez.  

      d)   Insurance review:  Judyth Minale has not received a complete copy of the building’s insurance policy for review.  This was requested from management in February.  Linda Romolo will forward contact information by email to Boynton and he will request copy of complete policy directly from the insurance provider.  

      e)   Street construction on Clove Road:  There was discussion of the street construction and possible damage to the building.  Reports of cracks in structural walls were discussed and will be investigated by management.  

5)   Building Repair & Maintenance Report:  

      a)   Exhaust fan system:  Board voted to authorize Boynton to work with the super in determining and correcting any issues of blockages, unauthorized unit owner fan installations, and fan operation problems noted in 05/13/08 inspection by contractor.  Management was unsuccessful in following up since the May 2008 inspection.  

      b)   Elevator condition status:  There was no update on the elevator problems that have remained unresolved for several months.  

      c)   Painting projects:  Brighina will work to complete painting of unit doors and common area doors. Project has been on hold pending hiring of new building super.  

      d)   Garage floor plates:  There was no update on the replacement of the sewer cap in garage floor.  Boynton was authorized by board to follow up with super.  

      e)   Spring semi-annual smoke detector and CO2 detector battery replacements:  Brighina will complete.  

      f)    Hallway lighting:  Chris Brighina will work to complete.  Had been on hold pending hiring of new building super.  Noted at this meeting that Chris needs management to order more light bulbs.  

      g)   Parking lot crack repairs:  Chris Brighina will work to complete.  Had been on hold pending hiring of new building super.  Boynton purchased patching materials and Chris has repaired several of the major cracks.  

      h)   Laundry room mounting of digital television converter:  Boynton reported that digital converter has been installed by Chris.  

      i)    Boiler circulation pump #2 replacement:  It was reviewed that the pump needs to be replaced by fall.  No progress with estimates.  Joe Cann will be involved with project, but Wentworth to get contractor estimates.  

      j)    Landscaping:  Tree trimming approved for trees on Howard Ave. side of building.  Super will spread mulch on remaining areas of shrubbery.  

      k)   Exit signage:  Exit signs were replaced on the 6^th floor and lobby level fire door.  

      l)    Maintenance logs:  Chris was asked to maintain a log book exclusively for the elevator; indicating all reported anomalies to be reviewed with the elevator maintenance contractor on their monthly visit.  This book is in addition to the guest book he currently maintains which indicates all contractor and maintenance visits to the building.  

      m)  Plumbing investigation:  There was discussion of the water leak in the basement garage and the possibility that a previously identified drainage pipe in front of the building has broken again.  Ground has collapsed in the area by several inches.  Management will investigate.  

The meeting adjourned at approximately 9:30 p.m.  

Minutes submitted by Robert Boynton, Secretary