Highview Condominium II
Board of Directors - Meeting Minutes
June 23, 2015 7:30 p.m.
The sixth regular meeting of the
2014-2015 Highview Condominium II, Inc. Board of Directors was called to order
at approximately 7:30 p.m. by Sindu Mathew, President.
Board members in attendance:
Robert Boynton, Joseph Cann, Marjorie Cannon, Rosanna Fernandez, Natalie Hendrix
Lombardo, Donald LaPalme, Sindu Mathew and Madalina Rauscher.
Board members absent: Michael
D'Angelo. Siobhan Hickey and Marissa
Zinnanti attended from Carriage House Property Management.
1)
Board resignations and appointments:
On 05/14/15, David Cutler resigned from the Board and Sindu Mathew was
appointed by a majority email vote of the board.
Her appointment will be valid until the next annual General Membership
meeting of unit owners at which time the position will be filled by election of
the General Membership.
2)
Officer election: On 05/28/15,
Sindu Mathew accepted nomination as President and was elected by a majority vote
of the Board.
3)
New Building Superintendent: At
the Board meeting on 06/04/15, Musa Islami was interviewed for the position of
building super and the Board voted to offer him the position.
Following the Board meeting, he was hired and started on Monday,
06/08/15.
4)
Building Repair & Maintenance:
a) Elevator
breakdown and emergency response by Slade:
There was discussion of the 05/30/15 elevator breakdown and the emergency
response by Slade Elevator Service to the emergency contact telephone inside the
elevator. Carriage House will review
Slade's contract for details of emergency telephone service responsibilities and
compare to alternate providers.
b) Hallway water
infiltration: Carriage House
will be at the builidng on Saturday morning reviewing all A-line and B-line
apartments.
c) Fire Escape
repairs: Only one bid received.
Management anticipates additional bid next week.
No bids on painting.
d) Compactor chute
repairs: No update.
e) Foundation
crack repairs: Engineering
design submitted to NYC. Awaiting
approval. Bidding to follow.
f) Compactor
Room toilet installation:
Salamon Engineering to review for legal options.
g) Boiler repairs:
Management reviewing engineering report.
h) Super's apartment:
Painting, electrical, and floor repairs completed.
Remaining repairs include bathroom vent, kitchen vent grill, broken
window, stove, and missing counter end-cap.
i) Landscaping:
Dead tree and bushes discussed.
j) Office
computer: Madalina Rauscher
agreed to head computer purchase committee.
Computer will manage the Time-Clock and other building security programs.
k) Sewer drain
problems: Rapid Sewer will
review condition of stairwell drain, laundry room drain, compactor room drain,
traps under hallway floor, and leak appear in garage store room.
l) Front
entrance area sidewalk and pillar crack repair bids:
No update.
m) Front entrance refinish
of doors/windows bids: No
update.
n) Parking lot -
repairs and/or resurfacing:
Salamon Engineering to review condition.
No update.
o) Wallpaper and
carpet replacement: ALX
Interiors and Renovation Committee waiting for resolution of water infiltration
problems in hallways of 2nd, 3rd,
and 4th floors.
p) Status of water
damage in unit 3-C and 2-C.
Siobhan Hickey has inspected water damage in unit 3-C and 2-C.
She is seeking access to unit 4-C.
Will be investigated as common property failure.
5)
Financial Report:
a)
Unit arrears: Board
reviewed unit arrears with managing agent.
b)
Special Assessment and/or Building Loan:
Comprehensive listing of repair and replacement estimates continue to be
gathered.
c)
Audit for FY2014:
FY20014 audit audit completed and approved by Board.
Annual meeting dates proposed for August and management will discuss with
auditor for his availability.
6)
Legal Report:
a)
Local Law 11 facade inspection (cycle 7):
Working with Salamon Engineering on fire escape repair bids.
b)
NYC code violations: Six DOB and
five ECB building violations indicated by City on their website as remaining
open/active. Expediter has been
engaged at building expense to resolve.
c)
Lease compliance:
Discussed with Siobhan Hickey at this meeting.
Presently six units in violation and receiving monthly fines.
d)
Insurance compliance: Discussed
with Siobhan Hickey at this meeting.
e)
Building damage from traffic accident:
Building's insurance carrier seeking payment from Access-a-Ride whose bus
was without insurance at the time of the accident.
Being handled by building's insurance carrier.
Discussed with Siobhan Hickey at this meeting.
f)
City action against unit 1-B:
Status of court case discussed.
g)
Discussed notifying City of New York ECB and DOB
of Highview's new management.
Noted that certificate from Fire Department dated 03/25/15 was addressed to
Wentworth and building super Jose Cerritos.
h)
Highview Condominium II, Inc. lapsed incorporation status:
Not discussed.
i)
Insurance claim:
Possible claim against the building discussed.
Not certain whether claim is against 830 Howard Ave. or 850 Howard Ave.
j)
Contact information for unit 3-D:
Discussed status of unit and legal contact information.
7)
Summary review of meeting's action items:
Not reviewed.
The
meeting was adjourned at approximately 9:00 p.m
-
Minutes submitted by Robert
Boynton, Secretary.