Highview Condominium II
Board of Directors - Meeting Minutes
June 26, 2012  7:30 p.m.

The fifth regular meeting of the 2011-2012 Highview Condominium II, Inc. Board of Directors was called to order at approximately 7:30 p.m. by Stacey Cohen, President.  Board members in attendance:  Robert Boynton, Joseph Cann, Stacey Cohen, Nora Colford, David Cutler, and Natalie Hendrix.  Board members absent:  Marjorie Cannon, Michael D’Angelo, and Joseph Skonieczny.  Marjorie Cannon proxied to Boynton.  Will Boyce attended from Wentworth Property Management.  

1)   Minutes:  Minutes of the May 22, 2012 meeting were approved.  Minutes of the March 20, 2012 meeting were approved by email since the last Board meeting.  

2)   Water infiltration:  No update.  Boyce was asked whether Becht Engineering has been paid.  According to their contract, payment was to accompany initial contract.  Payment had never been received, Becht moved ahead, but was holding final report pending receipt of check from Wentworth.  

Maintenance update from super:  Chris Brighina joined the meeting to report on building maintenance and concerns.  

3)   Building Repair & Maintenance Report:  

      a)   Entrance area repairs:  At last meeting, Boyce requested to get estimates for entrance area crack investigation and threshold repairs.  Carryover from November request to Romolo.  Brighina reported active termite damage to his unit in the area near building entrance.  Noted that the exterior cladding is coming loose and possible water infiltration along with the insects.  No update.  

      b)   Repairs to super’s apartment:  Insect damage will require repairs to wood floors in super’s apartment.  Discussion of the unsupported/hanging cinderblock wall between super’s kitchen and living room.  At last meeting, Boyce to investigate.  At this meeting, super volunteered to make repairs.  

      c)   Water supply filtering for unit L-H:  No update.  Per Brighina, plumber has been unresponsive.  Skonieczny will continue to oversee investigation.  

      d)   Howard Avenue curb hazard:  Boyce has sent letter to Wagner College requesting repair of the hazard  across the street from Highview.  Residents cars have been trapped in ditch approximately one foot deep caused by erosion.  In the past, similar situation was resolved by bring to the college’s attention.  Carryover from March request to Romolo.  If no reply or action from Wagner maintenance, similar letter to Wagner president’s office requested by Boynton.  

      e)   Landscaping maintenance:  No update on inadequate shrubbery trimming by Prime Landscaping.  Cohen suggested Boynton contact Prime.  Boyce will get contract to Boynton for review and then Boynton will meet with Prime.  

      f)    Tree trimming:  Tree trimming was completed by J.R.  

      g)   Lobby-level stairwell door damage:  New fire door has been ordered and installation is expected later this week.  

      h)   HVAC system:  Chutemaster is scheduled to clean the building ventilation system on July 18-21^st and will require entry into all apartment units.

      i)    Spring unit inspections & battery replacements:  Brighina reported will be combined with Chutemaster’s entrance into individual units.  Noted that window leak inspection is part of the unit inspection.  

      j)    Spring carpet cleaning:  Will be scheduled shortly.  Had been delayed to accommodate exterior work that was to have been completed earlier this spring.  

4)   Financial Report:  

      a)   Monthly financial report: Treasurer absent.  No discussion.  

      b)   FY2011 Annual Meeting:  Tentative date from February meeting was May or June, pending completion of audit.  No update.  Boyce will email board with update from Wilken & Guttenplan.  

      c)   Past-due bills:  Discussion of outstanding payments due Alarmingly Affordable, Becht Engineering, Minkel Locksmiths.  

      d)   Unit arrears: Legal action recommended against several unit owners.  

5)   Legal Report:  

      a)   Local Law 11 façade inspection (cycle 6) and Local Law 11 façade inspection (cycle 7):  Expediter has submitted to City.  Submission was delayed on account of check requested from Wentworth.  

      b)   Incident on 04/13/12:  Fines and cost of damage repairs will be issued once all repairs have been completed.  Anticipate completion of repairs by next week.  

      c)   Parking garage:  Complaint presented to Board on 05.24/12 that exit door is being illegally blocked by owner of space # 5.  Board reviewed that doorway (egress) is 35” wide and NYC code may require an unobstructed access aisle of 35” wide or greater.  Noted that each parking space is a different dimension and larger cars do not fit in some spaces.  Will Boyce will confirm NYC code.  

      d)   Leases:  All unit owners with rentals are required to provide management with a copy of their current lease and related information required.  There is a $500 fee for new rentals and $300 fee for annual renewals.  Boyce checking whether all rental units are up-to-date and complete.  Boyce checking whether FY2011 and FY2012 fees were billed and collected.  Boyce to provide documentation to Board secretary for files.  

      e)   Insurance:  All unit owners are required to provide management with a copy of their current apartment insurance (declaration sheet only).  Boyce checking whether all units are in compliance.  Boyce to provide documentation to Board secretary for files.  

The meeting was adjourned at approximately 9:30 p.m.  

Minutes submitted by Robert Boynton, Secretary.