Highview Condominium II
Board of Directors - Meeting Minutes
June 28, 2016 7:30 p.m.
The eleventh regular meeting of
the 2015-2016 Highview Condominium II Board of Directors was called to order at
approximately 7:30 p.m. by Rosanna Fernandez, Vice President.
Board members in attendance: Robert Boynton, Joseph Cann, Bernard Davis,
Joan Desantis, Rosanna Fernandez, and Madalina Rauscher.
Board members absent: Michael
D'Angelo, Marjorie Cannon, and Sindhu Mathew.
Siobhan Hickey attended from Carriage House Property Management.
1) Minutes:
Minutes from the 05/24/16 were not available for approval.
2) Building Repair &
Maintenance:
a)
Garage floor sealing:
Awaiting bids.
b)
Spring unit inspections:
Marissa Zinnanti believed to have the information, but not present at
this meeting.
c)
Front Island shrubbery lighting:
Rosanna Fernandez requested approval to revise to solar LED's.
Since previously approved AC wired work has not commenced and contractor
has not purchased materials for the project, Board approved revision.
d)
Water infiltration /masonry repairs:
Work on leaks in "G" and "E" lines on
hold pending review of results on recently completed work.
e)
Front shrubbery area terracing:
Musa has completed installation of 6" diameter pressure treated landscape
logs. Payment to be made to Musa as previously approved by Board.
f)
Stairwell painting: At previous meeting, Board approved bid of
$3,600 including labor and materials for Musa to repaint stairwell wall,
ceiling, and floors. All work to be
performed outside of normal work hours.
No update at this meeting.
g)
Compactor room - toilet installation:
Scheduled for end of July by plumber.
Previously scheduled, but through miscommunication, notice had not been
given to residents that project would require water shut off for day.
h)
North-sidewalk, northeast-front sidewalk, service stairwell, and
various curb and flag replacements:
Management had received bids, but specs from contractors not all the
same. Boynton reviewed specs with
Marissa so she can ask contractors to clarify their bids.
No updated bids at this meeting.
i)
Elevator: Slade
Elevator bidding on elevator cab renovation.
Slade recommended consideration of mechanical upgrade on account of age.
Board requested Marissa review when VSA last evaluated condition of
elevator's mechanical systems. Board
also asked management to seek additional vendor to bid of cab renovation.
No update at this meeting.
j)
Stairwell and hallway signage:
New lobby-level stairwell signage completed.
Sindhu and Rosanna selecting additional new lobby and hallway signage on
all floors to indicate units left and right of elevator, as well as no
soliciting, and management contact info for lobby.
k)
Wallpaper and carpet replacement:
Materials on order. Work to
begin early August.
l)
Electrical back-up - generator system:
Awaiting completion of design work by Salamon Engineering.
m)
Security upgrades/repairs:
Phase II work to begin end of July.
As reviewed at this meeting, Phase II includes replacement of several
existent /older cameras; addition of mailroom camera, additional of north-side,
rear, garage stairwell area, front area, and south lobby-level hallway camera.
Revised at this board meeting to include addition front entrance camera.
Total approved by Board for Phase II $20,465.
Phase III of project, additional cameras on floors 1-6, on hold pending
completion of other Capital projects
n)
Parking lot resurfacing:
Possible contractor was to attend this board meeting with presentation.
Rescheduled for next meeting.
o)
Stairwell door - broken glass:
Cracked window pane on first floor fire door being replaced. No update.
p)
New shrubbery:
Shrubbery replacements previously approved by Board have been completed.
q)
Entrance area:
Entrance area curb has been repainted brown as previously approved by Board.
New entrance area carpets installed.
3) Financial Report:
a) Account balances:
As of 06/28/16, Operating Account $31,219.51 Capital Account $162,959.32,
Citibank Account $64,758.
b) Unit arrears:
Board reviewed unit arrears with managing agent.
c)
Building Loan: Closing
anticipated shortly. Once closing
completed, unit owners participating in loan will be billed for their share
through their regular month common charge statements. Once closing is completed,
funds received will supplement current Operating and Reserve account balances.
d)
Audit for FY2015: Work
on the FY2015 audit by Louis Picaro of Sciarrino Kindya & Co. and Financial
Solutions Group continues.
e)
Monthly financial reporting:
Financial report format discussed.
Still needs to reflect budgeted versus actual by cost center for month
and YTD, as well as budgeted funds remaining in various cost centers.
Progress, but not adequate.
Boynton will discuss with
Madalina Rauscher (Treasurer)
so she can follow-up with Management.
4) Legal Report:
a) Unit liens:
Discussed.
b) Unit Arrears:
Discussed.
c) Coinmach contract:
Discussed. Discrepancy
between interpretation by Highview's attorney and Coinmach.
d) NYC code violations:
The 2012 DOB building violation remaining open/active.
Awaiting engineering report by Salamon Engineering to satisfy compliance
e) Lease compliance:
Violations and monthly fines not available for review at this meeting.
f) Insurance
compliance (leased units/tenant coverage):
Not available for review at this meeting.
g) Insurance compliance
(owner coverage): Not available
for review at this meeting.
h) Contact information for
unit 3-D and 4-G: Discussed
status of emergency and legal contact information reviewed.
Management locating NYC's tax mailing address for unit 4-G and has sent
Certified letter requesting response.
i) Emergency contacts: Noted that management to maintain a list of emergency contacts for all units including daytime/evening/work contact for unit owners and tenants, as well as individuals and contact for individuals to be contacting in case of emergency (other than the resident). Secretary indicated he has not received an updated copy of this since change to new management.
j) Water conservation
- NYC initiative: No update.
5) Summary review of
meeting's action items: Not
reviewed.
The meeting was adjourned at
approximately 9:00 p.m. Minutes
submitted by Robert Boynton, Secretary.