Highview Condominium II
Board of Directors - Meeting Minutes
July 26, 2016 7:30 p.m.
The twelfth regular meeting of the 2015-2016 Highview
Condominium II Board of Directors was called to order at approximately 7:30 p.m.
by Sindhu Mathew, President.
Board members in attendance: Joseph Cann, Marjorie
Cannon, Joan Desantis, Rosanna Fernandez, Sindhu Mathew, and Madalina Rauscher.
Board members absent: Robert
Boynton, Michael D'Angelo, and Bernard Davis.
Siobhan Hickey and Marissa Zinnanti attended from Carriage House Property
Management.
1) Minutes:
Minutes from the 06/28/16 meeting were approved.
2) Building Repair &
Maintenance:
a) Garage floor sealing:
Awaiting bids.
b) Spring unit inspections:
Almost completed. Need access
to units 4-G and 3-D.
c) Water infiltration
/masonry repairs: Work on leaks in
"G" and "E" lines on hold pending review of results on recently completed work.
d) Compactor Room Toilet:
Toilet installed but fan needs to be installed.
Milano provided a bid but needs to be rewritten to follow code.
e)
Stairwell painting: Board approved bid of $3,600 including labor
and materials for Musa to repaint stairwell wall, ceiling, and floors.
All work to be performed outside of normal work hours.
No update.
f)
North-sidewalk, northeast-front sidewalk, service stairwell, and
various curb and flag replacements:
Management had received bids, but specs from contractors not all the
same. Boynton reviewed specs with
Marissa so she can ask contractors to clarify their bids.
No updated bids at this meeting.
g) Elevator:
Slade Elevator bidding on elevator cab renovation.
Slade recommended consideration of mechanical upgrade on account of age.
Board requested Marissa review when VSA last evaluated condition of
elevator's mechanical systems. Board
also asked management to seek additional vendor to bid of cab renovation.
No update at this meeting.
h)
Stairwell and hallway signage:
New lobby-level stairwell signage completed.
Sindhu and Rosanna selecting additional new lobby and hallway signage on
all floors to indicate units left and right of elevator, as well as no
soliciting, and management contact info for lobby.
i) Wallpaper and
carpet replacement: Materials on
order. Still picking the light
fixtures and bids will be received this week.
Wall paper was ordered and will be delivered next week.
Work to begin early August.
j) Electrical back-up
- generator system: Awaiting
completion of design work by Salamon Engineering.
k)
Security upgrades/repairs:
Phase II work to begin end of July.
As reviewed at this meeting, Phase II includes replacement of several
existent /older cameras; addition of mailroom camera, additional of north-side,
rear, garage stairwell area, front area, and south lobby-level hallway camera.
Revised at this board meeting to include addition front entrance camera.
Total approved by Board for Phase II $20465.
Phase III of project, additional cameras on floors 1-6, on hold pending
completion of other Capital projects
l) Parking lot
resurfacing: Possible contractor
was to attend this board meeting with presentation.
Rescheduled for next meeting.
m)
Stairwell door - broken glass:
Cracked window pane on first floor fire door has been replaced.
3) Financial Report:
a) Account balances:
As of 07/26/16, Operating Account $50,177; Capital Account $131,622;
Citibank Account $64,765.
b) Unit arrears:
Board reviewed unit arrears with managing agent.
c)
Building Loan: Closing
anticipated shortly.
d)
Audit for FY2015: Work
on the FY2015 audit by Louis Picaro of Sciarrino Kindya & Co. and Financial
Solutions Group continues.
e)
Monthly financial reporting:
Financial report format discussed.
Still needs to reflect budgeted versus actual by cost center for month
and YTD, as well as budgeted funds remaining in various cost centers.
Progress, but not adequate.
Boynton will discuss with
Madalina Rauscher (Treasurer) so she can follow-up
with Management.
4) Legal Report:
a) Unit liens:
Discussed.
b) Unit Arrears:
Discussed.
c) Coinmach contract:
Discussed. Discrepancy
between interpretation by Highview's attorney and Coinmach. Coinmach in
violation of contract according to building's attorney.
d) Lease compliance:
Violations and monthly fines not available for review at this meeting.
e) Insurance compliance
(leased units/tenant coverage):
Not available for review at this meeting.
f) Insurance
compliance (owner coverage): Not
available for review at this meeting.
g) Contact information for
unit 3-D and 4-G: Discussed
status of emergency and legal contact information reviewed.
Unit owner of 4-G located.
Management will contact him to gain access inside.
h) Emergency contacts:
Noted that management to maintain a list of emergency contacts for all
units including daytime/evening/work contact for unit owners and tenants, as
well as individuals and contact for individuals to be contacting in case of
emergency (other than the resident). Secretary indicated he has not received a
copy of this from new management.
i) Water conservation
- NYC initiative: No update.
5) Summary review of
meeting's action items: Not
reviewed.
The meeting was adjourned at approximately 9:00 p.m.
Minutes submitted by Robert Boynton, Secretary.