Highview Condominium II
Board of Directors - Meeting Minutes
August 25, 2016 7:30 p.m.
The thirteenth regular meeting of the 2015-2016
Highview Condominium II Board of Directors was called to order at approximately
7:30 p.m. by Rosanna Fernandez, Vice President.
Board members in attendance: Joseph Cann, Marjorie
Cannon, Joan Desantis, Bernard Davis, Rosanna Fernandez, and Madalina Rauscher.
Board members absent: Robert Boynton, Michael D'Angelo, and Sindhu
Mathew. Marissa Zinnanti attended
from Carriage House Property Management.
1) Minutes:
Minutes from the 07/26/16 were not available for approval.
2) Building Repair &
Maintenance:
a) Garage floor
painting/sealing: Awaiting bids.
b) Spring unit inspections:
Still to complete inspection of unit 4-G.
c) Water infiltration
/masonry repairs: Work on leaks in
"G" and "E" lines on hold pending review of results on recently completed work.
KES repaired outside leak this week in 4-C and will wait until heavy rain
to reassess, in the meantime management will arrange for Musa will repair water
damage inside apt 4-C.
d) Stairwell painting:
Board approved bid of $3,600 including labor and materials for Musa to repaint
stairwell wall, ceiling, and floors.
All work to be performed outside of normal work hours.
Work to begin after hallway renovations are completed by contractors.
e) Compactor room - toilet
installation: Toilet installed.
Exhaust fan required per City, although was not needed in the original
engineering design plan approved by City.
Solomon Engineering going to Court on October 5 and Milano will install
exhaust fan after Solomon resolves violation.
f) North-sidewalk,
northeast-front sidewalk, and various curb and flag replacements:
Management had received bids, but specs from contractors not all the
same. Boynton reviewed specs with
Marissa so she can ask contractors to clarify their bids.
No updated bids at this meeting.
g) Landscaping:
Musa to remove dead shrubs and plant mums in the potters in front of
building.
h) Elevator:
Slade Elevator bidding on elevator cab renovation.
Slade recommended consideration of mechanical upgrade on account of age.
Board requested Marissa review when VSA last evaluated condition of
elevator's mechanical systems. VSA
inspected and deficiencies found.
Marissa trying to schedule repairs with Slade to address violations.
Marisa has attempted to contact Slade Elevator to provide bids for cab
renovation as well and schedule elevator repairs (50 days to repair violations.
Marissa said she will stop paying the premiums on our contract until they
respond.
Board also asked management to
seek additional vendor to bid of cab renovation.
Marissa getting a bid from
Milano for elevator cabin renovation (side panels and floor).
No other update at this meeting.
i) Stairwell and
hallway signage: Sindhu and
Rosanna selecting additional new hallway signage for all floors to indicate
which units left and right of elevator, as well as new lobby signage indicating
no soliciting, and management contact info for lobby.
j) Wallpaper and
carpet replacement: Wallpaper
and painting tentatively scheduled for September 26th.
Carpeting and tile tentatively scheduled to begin October 26th.
Replacement of light fixtures and electrical bids still in review.
k) Electrical back-up -
generator system: Awaiting
completion of design work by Salamon Engineering.
l) Security
upgrades/repairs: Phase II work
completed. Phase III on hold pending
completion of other Capital projects.
m) Parking lot resurfacing:
Possible contractor was to attend previous board meeting with
presentation, but had to postpone.
Has not been rescheduled.
n) Service Entrance Stairwell: Ultimate Pavers approved to rebuild stairwell for $4,200 bid.
3) Financial Report:
a) Account balances:
As of 08/25/16, Operating Account $29,880; Capital Account $124,861;
Citibank Account $250,000 (which includes approx. $50,000 balance for ALX and
another 50,000 to be set aside for water infiltration repairs on E and G lines).
The first loan payment is due October 1st. Total loan amount $190,960.
b) Unit arrears: Board reviewed unit arrears with managing agent.
c) Building Loan:
Loan closed on 08/22/16 and participating unit owners will begin
receiving the monthly charge for their shares on October 1, 2016 statements.
In addition to the loan's direct monthly costs and bank's closing fees,
the participants will share
Highview
attorney's fees for the loan totaling $2,200.
All costs divided by participants according to their proportional unit
points.
d)
Audit for FY2015: Work
on the FY2015 audit by Louis Picaro of Sciarrino Kindya & Co. and Financial
Solutions Group has been completed. Once
reviewed and accepted by the Board, General Membership will be held.
Annual meeting tentatively
scheduled for October 11, 2016.
e)
Monthly financial reporting:
Financial report format requires revision to reflect budgeted versus
actual by cost center for month and YTD, as well as budgeted funds remaining in
various cost centers.
Madalina Rauscher (Treasurer) to discuss with
Anthony.
4) Legal Report:
a) Unit liens:
Discussed.
b) Unit Arrears:
Discussed.
c) Coinmach contract:
Discussed. Coinmach in
violation of contract according to Highview's attorney.
Current contract was signed 2013 for 8-year term.
d) NYC code violations:
One active ECB building violation remaining open/active.
No update at this meeting.
e) Lease compliance:
Violations and monthly fines not available for review at this meeting.
f) Insurance
compliance (leased units/tenant coverage):
Not available for review at this meeting.
g) Insurance compliance
(owner coverage): Not available
for review at this meeting.
h) Emergency contacts:
Noted that management to maintain a list of emergency contacts for all
units including daytime/evening/work contact for unit owners and tenants, as
well as individuals and contact for individuals to be contacting in case of
emergency (other than the resident). Secretary
indicated he has not received a copy of this from new management.
No update since last meeting.
i) Water conservation
- NYC initiative: No update.