Highview Condominium II
Board of Directors - Meeting Minutes
September 27, 2016 7:30 p.m.
The thirteenth regular meeting of the 2015-2016
Highview Condominium II Board of Directors was called to order at approximately
7:30 p.m. by Sindhu Mathew, President.
Board members in attendance: Robert Boynton Joseph
Cann, Bernard Davis, Joan Desantis, and Sindhu Mathew.
Board members absent: Marjorie Cannon, Michael D'Angelo, Rosanna
Fernandez, and Madalina Rauscher.
Siobhan Hickey attended from Carriage House Property Management.
1) Minutes:
Minutes from the 08/25/16 meeting were approved.
2) FY2015 Audit:
The Board reviewed FY2015 audit with Louis Picaro of Sciarrino Kindya &
Co. Board accepted audit with minor
edits. Picaro will attend General
Membership meeting on 10/11/16 at 7:30 p.m. to review audit with all unit
owners.
3) Building Repair &
Maintenance:
a) Garage floor
painting/sealing: Awaiting bids.
b) Fall unit inspections:
Beginning.
c) Water infiltration
/masonry repairs: Work on leaks in
"G" and "E" lines to begin as soon as bids reviewed.
Urgency in completion before winter.
d) Stairwell painting:
Work to begin after hallway renovations are completed by contractors.
e) Compactor room - toilet
installation: Toilet installed.
Exhaust fan required per City, although was not needed in the original
engineering design plan approved by City.
Solomon Engineering going to Court on October 5 and Milano will install
exhaust fan after Solomon resolves violation.
f) North-sidewalk,
northeast-front sidewalk, and various curb and flag replacements:
Contractor will meet with Board members on 10/28/16.
h) Elevator repairs:
Completed.
i) Elevator
Renovation/Upgrades: Slade
Elevator bidding on elevator cab renovation.
Slade recommended consideration of mechanical upgrade on account of age.
No update since initial meeting. Marissa getting a bid from Milano for
elevator cabin renovation (side panels and floor).
No other update at this meeting.
j) Wallpaper and
carpet replacement: Wallpaper
and painting tentatively scheduled for September 26th.
Carpeting and tile tentatively scheduled to begin October 26th.
k) Electrical back-up -
generator system: Awaiting
completion of design work by Salamon Engineering.
l) Security
upgrades/repairs: Phase III on
hold pending completion of other Capital projects.
m) Parking lot resurfacing:
Contractor will meet with Board members on 10/28/16.
Urgency to complete before winter.
n) Service Entrance
Stairwell: Completed by Ultimate
Pavers for $4,200 bid.
3) Financial Report:
a) Account balances:
As of 09/27/16, Chase Operating Account $153,763.58; Empire Operating
Account $9,718.83; and Citibank Reserve Account approx. $250,000.
b) Unit arrears:
Board reviewed unit arrears with managing agent.
c)
Audit for FY2016:
Contract for FY2016 with Louis Picaro of Sciarrino Kindya & Co. and Financial
Solutions Group was authorized.
d)
Monthly financial reporting:
Financial report of 07/31/16 indicates that several costs centers are in
deficit. Noting that with six months of year remaining, utilities were already
$10,000 in deficit. Other areas such
as salaries, insurance, and also in deficit. The report did not indicate total
of remaining funds and anticipated/budgeted expenses for remaining 6 months of
year. Concern expressed for the uncertainly and potential for a FY2016 operating
deficit.
4) Legal Report:
a) Unit liens:
Discussed.
b) Unit Arrears:
Discussed.
c) Coinmach contract:
Discussed. Coinmach in
violation of contract according to Highview's attorney.
Current contract was signed 2013 for 8-year term.
d) NYC code violations:
One active ECB building violation remaining open/active.
No update at this meeting.
e) Lease compliance:
Violations and monthly fines not available for review at this meeting.
f) Insurance
compliance (leased units/tenant coverage):
Reviewed.
g) Insurance compliance
(owner coverage): Reviewed.
h) Emergency contacts:
Management will have super update during Fall inspections.
i) Water conservation
- NYC initiative: No update.