Highview Condominium II
Board of Directors - Meeting Minutes
September 29, 2009, 7:30 p.m.

The eighth meeting of the 2008-2009 Highview Condominium II, Inc. Board of Directors was called to order at approximately 7:30 p.m. by Stacey Cohen.  

Board members in attendance:  Robert Boynton, Joseph Cann, Marjorie Cannon, Stacey Cohen, Nora Colford, and Natalie Hendrix.  Board members Michael D’Angelo, Frank Mattera, and Joseph Skonieczny were absent.  Linda Romolo attended from Wentworth Property Management.  

1)   Minutes:  Minutes of the July 28, 2009 meeting were approved.  

2)   Maintenance update from super:  Chris Brighina joined the meeting for a short period of time to report on building maintenance items and concerns.  

3)   Financial Report:  

      a)   Unit Owner Arrears.  Status of legal actions were discussed.  

      b)   Operating and Capital Reserve Account balances were reviewed.  

      c)   Audit for FY2008:  Completion expected in September.   

      d)   FY2008 General Membership Meeting:  Date of Wednesday, October 28, 2009 was set for FY2008 General Membership Meeting.  

4)   Legal Report:  

      a)   Local Law 11 façade inspection (cycle 6):  Romolo has documentation for Cohen to sign for the building’s re-submission of Cycle-6 engineering report for Local Law 11.  City will then inspect and provide certification along with any needed repairs.  

      b)   Unit Leases:  Romolo indicated that all unit owners are currently in compliance with Highview’s lease approval and renewal requirements.  

      c)   Website Lease/Sale Resources:  No update from Boynton.  

5)   Update on City re-building of Clove Road :  Building cracks in structural walls discussed at July meeting still to be investigated by management with follow-up by Becht Engineering.  

6)   Building Repair & Maintenance Report:  

      a)   Exhaust fan system:  The fifteen roof fans have been numbered and a map has been created with the super that references the service lines to the units served.  The contractor who inspected the lines several years ago is being scheduled to inspect the lines by camera in the late fall to determine the nature of blockage.  The building super will be inspecting all the apartment units for illegal fan installations or blocked vents prior to the contractor’s work.  

      b)   Painting projects:  Brighina will complete painting of unit doors and common area doors.  Plans to complete this task before beginning semi-annual unit inspections.  

      c)   Semi-annual smoke detector replacements and unit inspections:  Brighina to complete fall unit inspections before Thanksgiving.  Board will remind residents at annual meeting that super will require access to all units.  

      d)   Lighting timers:  Continuing problems with the exterior and lobby lighting timers were discussed.  One electrical contracting bid was provided.  Romolo will get a couple other bids within a week and the board will vote by email so that repair/upgrade can be completed in next couple weeks.  

      e)   Parking lot crack repairs:  Linda Romolo will get bids for parking lot sealing and resurfacing.  The plan is to reseal the lot and repaint the lines before winter.  In addition, the wall lines (painted over when the walls were painted last year) need to be re-painted on the walls prior to sealing of the pavement.  

      f)    Boiler circulation pump #2 replacement:  The back-up circulation pump is on order and installation anticipated before the heat is needed on for the season.  

      g)   Landscaping:  The board approved a new landscaping contractor (Prime) for 2010 season.  

      h)   Plumbing investigation of possible break in drain pipe:  Management was scheduled after June 23^rd meeting to investigate drain pipe and ground collapsing.  No update at this meeting.  Romolo will investigate and report back at next meeting.  Need to resolve before winter.  

      i)    Garage door operation:  There was discussion of the garage door’s emergency systems.  It was determined that the overhead door does not stop and reverse when it is closing and encounters an object in its path.  Also it was noted that there is no emergency release for the door.  In addition, the super has reported that a load bearing cable has started fraying.  Romolo will investigate.  

      j)    Underground fuel oil tank.:  Questions raised during the summer about the underground tank’s status were raised again.  Romolo will continue investigating.  

      k)   Entrance area tile cracks:  There was discussion of cracks in exterior entrance area tile and loose grout.  Management will investigate and provide repairs bids so that repairs can be completed before winter.  

      l)    Carpet cleaning:  Reminder raised about carpet cleaning before holidays.  Romolo will schedule with Stanley .  

The meeting adjourned at approximately 9:30 p.m.  

Minutes submitted by Robert Boynton, Secretary