Highview Condominium II
Board of Directors - Meeting Minutes
October 22, 2013 7:30 p.m.
The fourth regular
meeting of the 2013-2014 Highview Condominium II, Inc. Board of Directors was
called to order at approximately 7:30 p.m.
Board members in attendance: Robert Boynton, Joseph
Cann, Marjorie Cannon, Stacey Cohen, Nora Colford, David Cutler, and Joseph
Skonieczny. Michael D'Angelo
called-in. Board member absent:
Natalie Hendrix. Maria Arzano
attended from Wentworth Property Management.
1)
Minutes: Minutes of
the September 24, 2013 meeting were distributed, but deferred for email
approval.
Maintenance update from super:
Chris Brighina reported on building
maintenance.
2)
Building Repair & Maintenance Report:
a)
Exterior masonry repairs: Revised
contract by KES and approval was scheduled at last meeting to be completed by
10/15/13. Contract still missing
lintel cost/foot. Email vote
currently anticipated by 11/01/13.
b)
Garage masonry repairs: Masonry repairs by KES to garage access
plates and French drain to control water on floor near side entrance approved.
c)
Entrance area repairs: Arzano
will scan bids and distribute by email. No
estimates yet for refinishing of entrance doors.
Estimates provided for concrete surface and pavers.
Request for stone surface estimate (similar to
d)
Fall 2013 unit inspections: Super
has started fall unit inspections and battery replacements.
At the same time, will be reviewing units for any evidence of new
exterior water infiltration.
e)
Installation of backflow restrictor and water filtering: Installation
completed. Waiting for plumber to
complete final inspection with City.
f)
Laundry room contract: Laundry
room contract was approved by email vote. CoinMach
expected to install new machines and renovate room in 90 days.
No update.
g)
Carpet cleaning: Carpets
scheduled to be cleaned by Stanley Steamer on Monday before Thanksgiving.
h)
Electrical back-up systems: Installation
of back-up generator and electrical for boiler combustion, boiler pumps, hot
water distribution pump and emergency lighting for stairwells estimated to cost
approximately $40,000. Discussion
tabled for the evening.
i)
Wallpaper and carpeting replacement: Bids
submitted. Still need to determine
materials.
3)
Financial Report
a)
Unit arrears: Board
reviewed unit arrears with managing agent.
b)
Special Assessment: Noted
that after allowing 25% for Operating Reserve, Capital Reserve balance is
approximately $162,000; $90,000 short of the $250,000 balance mandated by
General Membership resolution. Action
required to promptly restore Reserve balance.
Also noted that building will be initiating additional exterior repairs
in the next few weeks and any special assessment should attempt to incorporate
whatever additional expenses are anticipated beyond regular Operating Budget.
4)
Legal Report:
a)
Local Law 11 facade inspection (cycle 6) and Local Law 11 facade
inspection (cycle 7): No update.
b)
Violations on websites: Open
DOB and ECB building code violations reviewed.
Arzano investigating to gain closure on each.
Two DOB and five ECB. Management
believes that building is in compliance, but each violation requires an
inspector to re-inspect and some of the violations relating to Local Law 11
inspection go back years.
c)
Lease compliance: No
update at this meeting.
d)
Insurance compliance: No
update at this meeting.
e)
Building damage from traffic accident:
Insurance claim in process. Estimate
for repairs received; including masonry work to corner of building, lawn
sprinkler system repairs, lawn repairs, electrical repairs, and replacement of
bollard lighting.
5)
Annual Holiday Party set for December 16, 2013 at 7:00 p.m.
Marjorie Cannon will coordinate. Budget
of $350 approved.
The meeting was adjourned at approximately 9:00 p.m
-
Minutes submitted by Robert Boynton, Secretary.