Highview Condominium II
Board of Directors - Meeting Minutes
October 23, 2012 7:30 p.m.
The eighth regular meeting of the
2011-2012 Highview Condominium II, Inc. Board of Directors was called to order
at approximately 7:30 p.m. by Stacey Cohen, President.
Board members in attendance: Robert
Boynton, Stacey Cohen, Joseph Cann, Nora Colford,
David Cutler, and Natalie Hendrix. Board
members absent: Marjorie
Cannon and Joseph Skonieczny. Michael
D’Angelo participated by telephone. Kirsten
Teichfuhs attended from Wentworth Property Management.
1)
Minutes: Minutes of the August 26, 2012
Board meeting were approved by email. Minutes
of the September 25, 2012 Board meeting were distributed by email, but
remain to be approved by the Board.
Maintenance update
from super:
Chris Brighina joined the meeting to report on building maintenance and
concerns.
2) Building Repair & Maintenance Report:
a) Water
infiltration: K.E.S.
Construction continues performing contracted exterior work; replacing caulking
around all of the building’s windows, while also inspecting lintels and sills
and making repairs as needed according to bid price.
Super noted that several sills have been replaced.
Once K.E.S. completes exterior work and Brighina completes Fall 2012 unit
inspections, Board will review super’s inventory of water damaged units and
determine whether to have building super make repairs in the units or engage
contractor.
b) Entrance area
repairs: Kirsten reported that
K.E.S. Construction will investigate entrance area cracks in walls, cladding
separation, possible rot and insect infestation, and doorway threshold repairs
while completing board approved water infiltration work.
Brighina asked to get additional estimates from K.E.S. for concrete work
including sidewalk flag near garbage cage, overhead garage door’s grating
replacement, and rebuild/replacement of collapsing and missing floor drain
covers that currently present a liability concern for building.
Noted by Brighina that additional cracks have shown up in garage floor
area over residential sewer mains.
c) Sidewalk
trip hazard: Noted that area of
front lawn along sidewalk to garage has been sinking and needs addition of dirt
to address trip hazard liability off sidewalk.
d) Repairs to
super’s apartment: Floor
repairs and addition of wall opening header on hold pending termite
investigation and resolution of exterior entrance area water infiltration, floor
tile and metal cladding problems.
e) Fall 2012
unit inspections: Super has
begun fall unit inspections and battery replacements.
f) Water supply
filtering: Additional bids
reviewed by Board. New bid presented
by Cascade (2 options) considered strong possibility.
Teichfuhs will schedule a meeting for Board members with Cascade.
g) Landscaping
maintenance: No update. Boynton
to contact Prime.
h) Security camera
upgrade: Brighina has received
1,000 feet of Ethernet cable from Alarmingly Affordable and anticipates running
the wire next week. Alarmingly
Affordable to install new camera as soon as Brighina completes wiring.
i) Snow Blower:
New snow blower has been purchased. Old
snow blower will be sold. Brighina
will list on craigslist, etc. for $475.
j) Weekend
super: Brighina has given
weekend super a written list, prioritizing daily tasks and those to be repeated
at end of shift. Board requested
copy of document for records, but has not received.
k) Roof fan
replacement: Vendor has received
check from Wentworth and expects delivery in about 3 weeks.
3)
Financial Report:
a) Monthly
financial reporting: Distributed monthly report included FY2012 budget
columns indicating remaining funds budgeted by cost center as needed for
Board’s remaining FY2012 fiscal planning.
No further discussion.
b) FY2011 Annual
Meeting: No update from last
Board meeting. Board has not
received draft of audit for review.
c) FY2013
Budget: Reviewed that Kirsten
Teichfuhs will present draft of FY2013 budget for Board consideration at
November board meeting.
d) Unit arrears:
Legal action in progress against several unit owners.
4)
Legal Report:
a) Local Law 11 façade inspection (cycle 6) and
Local Law 11 façade inspection (cycle 7): Confirmed
that City has received through Expediter. Building
has received fines to date totaling $13,500 for late filing.
Board reviewing legal options,
noting that Wentworth Management took over the issue beginning January 2008 and
Linda Romolo indicated at the August 19, 2008 Board meeting that the report had
been filed by Certified mail. Numerous
references to the issue and monthly Romolo updates at Board meetings since.
b) Parking garage:
Building’s attorney has advised unit owner in writing that building
fire exit door is being blocked by illegally parked car in space # 5 putting
building in violation of
c) Water damage
to apartment unit from sprinkler system:
Unit owner informed that they can expect a check from Highview next week
to cover building’s insurance deductible.
Check from insurance company expected for unit owner in 1-2 weeks to
cover balance of claim.
d) Lease compliance:
As Secretary, Boynton continuing to work with Maureen Gentile at
Wentworth to verify compliance.
e) Insurance
compliance: No update at this
meeting.
f) Sales fees:
At the last meeting, there was discussion of $150 charge by Wentworth for
credit investigations, beyond the $300 Sales Application fees.
The Board agreed to reduce the credit investigation fee from $150 to
Wentworth’s actual cost. At this
evening’s meeting, reviewed that Kirsten Teichfuhs
will confirm actual cost of credit check. Once
amount confirmed, Board will determine effective date of fee change and review
possibility of refunds by Wentworth to the individuals affected.
5)
The
meeting was adjourned at approximately 9:30 p.m.