Highview Condominium II
Board of Directors - Meeting Minutes
October 26, 2016 7:30 p.m.
The first regular meeting of the
2016-2017 Highview Condominium II Board of Directors was called to order at
approximately 7:30 p.m. by Sindhu Mathew, President.
Board members in attendance: Robert Boynton Joseph Cann, Marjorie Cannon,
Rosanna Fernandez, and Sindhu Mathew.
Board members absent: David Cutler, Bernard Davis, Joan Desantis, and
Madalina Rauscher. Marrisa Zinnanti
attended from Carriage House Property Management.
1) Minutes:
Minutes from the 09/27/16 meeting were approved.
2) Officers for 2016-2017:
Per bylaws, Board is required to meet within 10 days following Annual
Meeting and determine officers for coming year.
President, Vice President, and Secretary were confirmed.
As current Treasurer is about to have a baby and may not have the time
for the follow up financial meetings with management and Highview's auditor; it
was suggested that David Cutler, who is a professional accountant and prior
Board member, should be considered for the position.
Discussion tabled pending President's discussion with current Treasurer.
3) Building Repair & Maintenance:
a) Garage floor painting/sealing: bids discussed. Boynton will discuss with Musa for possible bid.
b) Fall unit inspections: Progressing.
c) Water infiltration
/masonry repairs: Work on leaks in H,
G, and E lines to begin as soon as bids reviewed.
Urgency in completion before winter.
d) Stairwell painting:
Work to begin after hallway renovations are completed by contractors.
e) Compactor room -
toilet installation: Toilet
installed. Exhaust fan required per
City, although was not needed in the original engineering design plan approved
by City. Solomon Engineering going
to Court on October 5 and Milano will install exhaust fan after Solomon resolves
violation.
f) North-sidewalk,
northeast-front sidewalk, and various curb and flag replacements:
Contractor met with Board members on 10/28/16. On hold pending report of
budget status.
g) Elevator
Renovation/Upgrades: Slade
Elevator bidding on elevator cab renovation. Slade
recommended consideration of mechanical upgrade on account of age.
No update since initial meeting. Marissa getting a bid from Milano for
elevator cabin renovation (side panels and floor).
No other update at this meeting.
h) Wallpaper and carpet
replacement: Wallpaper and
painting progressing. Carpeting and
tile to follow.
i) Electrical back-up
- generator system: Awaiting
completion of design work by Salamon Engineering.
j) Security
upgrades/repairs: Phase III on
hold pending completion of other Capital projects.
k) Parking lot resurfacing:
Contractor met with Board members on 10/28/16.
On hold pending budget status. Treasurer
not present for discussion. Urgency to complete before winter.
l) Service Entrance
Stairwell: Completed by Ultimate
Pavers.
4) Financial Report:
a) Account balances:
Reviewed.
b) Unit arrears:
Reviewed.
c)
Audit for FY2016:
Contract for FY2016 with Louis Picaro of Sciarrino Kindya & Co. and Financial
Solutions Group was authorized at previous meeting. No update.
d)
Monthly financial reporting:
Not corrected as requested. Various cost centers in deficit. The report
did not indicate total of remaining funds in cost centes and
anticipated/budgeted expenses for remaining 6 months of year. Concern expressed
for the uncertainly and potential for a FY2016 operating deficit.
5) Legal Report:
a) Unit liens:
Discussed. Foreclosure to
proceed against unit 3-D.
b) Unit Arrears:
Discussed.
c) NYC code violations:
One active ECB building violation remaining open/active.
Court date is 11/09/16.
d) Lease compliance:
Violations and monthly fines not available for review at this meeting.
e) Insurance
compliance (leased units/tenant coverage):
Reviewed.
f) Insurance
compliance (owner coverage):
Reviewed.
g) Emergency contacts:
Management will have super update during Fall inspections.
h)
Water conservation - NYC initiative:
No update.
6) Summary review of
meeting's action items: Not
reviewed.
The meeting was adjourned at
approximately 9:00 p.m. Minutes
submitted by Robert Boynton, Secretary.