Highview Condominium II
Board of Directors - Meeting Minutes
October 27, 2015  7:30 p.m.  

The third regular meeting of the 2015-2016 Highview Condominium II Board of Directors was called to order at approximately 7:30 p.m. by Robert Boynton, Secretary.   

Board members in attendance: Robert Boynton, Joseph Cann, Marjorie Cannon, Joan Desantis, and Madalina Rauscher.  Joining the meeting later: Sindhu Mathew and Natalie Hendrix Lombardo.  Board members absent:  Michael D'Angelo and Rosanna Fernandez.  Siobhan Hickey and Marissa Zinnanti attended from Carriage House Property Management. 

1)   Approval of 09/28/15 Minutes:  Minutes were approved by email. 

2)   Building Repair & Maintenance:

      a)    Fire escape - welding and painting bids:  Bid by Maximum Welding for both repairs and painting was approved by email on 10/06/15.  Contractor has started work and anticipates three weeks to complete.

      b)   Foundation crack repairs:  Repairs completed by Tan Interiors.  Engineering inspection by Salamon Engineering completed.

      c)    Parking lot resurfacing:  Bid tentatively approved at August meeting while questions remain concerning milling process.  Seeking feedback from Salamon Engineering as four contractor bids not necessarily identical.  No update.

      d)   Front entrance area sidewalk renovation and pillar crack repair:  Bid by Milano approved.

      e)    Front entrance refinish of doors/windows bids:  Bid received for refinishing doors to original condition.  Boynton requested discussion with contractor concerning explanation of process.

      f)    Wallpaper and carpet replacement:  Although contract signed for work, project on hold pending completion of building loan. Anticipate January start date.

      g)   Compactor room - toilet installation:  Awaiting completion of design work by Salamon Engineering.

      h)   Electrical back-up - generator system:  Awaiting completion of design work by Salamon Engineering.

      i)    North-end sidewalk &stairwell repairs:  Management continues to receive contractor bids.

      j)    Garage - French drain at garage stairwell doorway:  Awaiting bids.

      k)   Garage floor - concrete failure near entrance:  Awaiting bids.

      l)    Water infiltration reports:  Fall 2015 unit inspections began at end of September and approximately 50% of units still to be inspected.  Once complete, exterior masonry repairs can be bid.

      m)  Security upgrades/repairs:  Portions of the project scheduled for November completion.

      n)   Television antenna servicing:  Building's antenna scheduled for repair service by Quality Antenna week of 11/23/15.

      o)   Maintenance Committee:  Committee indicated that they have not been making weekly inspections.  Members did not have the inspection report form.  Copy will be distributed tomorrow to Sindhu.

      p)   Boiler servicing and repairs:  Plumbing repairs by PAC to be completed this Friday, 10/30/15.  Per Joe Cann's recommendation, Starr Boiler will continue to service burner /combustion issues.  Salamon Engineering's report indicated circulation water system could possibly use flushing.  No update on flushing.

      q)   Landscaping Committee:  Discussed fall flower bulb planting, entrance area bench, exterior lighting, condition of sidewalks, and other exterior landscaping issues.  Cannon chair.  Members include Cannon, Mathew, Boynton, Desantis, and Fernandez.

      r)    Office computer:  Madalina Rauscher will be picking up computer cable for the Time Clock connection to computer.

      s)    Elevator breakdown and emergency response by Slade:  Noted that Alarmingly Affordable offers emergency telephone support.  Boynton will speak with them tomorrow for details. 

4)   Financial Report:

a)    Unit arrears:  Board reviewed unit arrears with managing agent.

b)   Building Loan:  Comprehensive listing of repair and replacement estimates continue to be gathered.  Board Treasurer maintaining a current list.  Loan discussions with banks continuing.

c)    Audit for FY2015:  FY20015 audit contract to be signed with Wilken & Guttenplan in October/November.

d)   Monthly financial reporting:  Board has requested monthly financial report to reflect budgeted versus actual by cost center as well as YTD figures.  Should indicate budget remaining in various cost centers. 

5)   Legal Report:

a)    Unit liens:  Management will discuss status of units with building's attorney.

b)   Local Law 11 facade inspection (cycle 7):  Working with Salamon Engineering on fire escape repairs and follow up to 01/2015.

c)    NYC code violations:  One DOB building violation indicated by City on their website as remaining open/active.  Management indicates violation is from 2012 and will require an engineering report.  At 09/2015 meeting, Board approved Salamon Engineering to conduct the 2012 report required by NYC.  No update.

d)   Lease compliance:  Presently one unit in violation and receiving $500/mo. fine.

e)    Insurance compliance (owner coverage):  Reviewed.

f)    Insurance compliance (leased units/tenant coverage):  Reviewed.

g)   Insurance claim:  Possible claim against the building discussed.  Not certain whether claim is against 830 Howard Ave. or 850 Howard Ave.  No update.

h)   Contact information for unit 3-D and 4-G:  Discussed status of unit and legal contact information. 

6)   Summary review of meeting's action items:  Not reviewed. 

The meeting was adjourned at approximately 9:20 p.m 

-          Minutes submitted by Robert Boynton, Secretary.