Highview Condominium II
Board of Directors - Meeting Minutes
November 24, 2015  7:30 p.m.  

The fourth regular meeting of the 2015-2016 Highview Condominium II Board of Directors was called to order at approximately 7:30 p.m. by Sindhu Mathew, President.   

Board members in attendance: Robert Boynton, Joseph Cann, Marjorie Cannon, Joan Desantis, and Madalina Rauscher.  Joining the meeting later: Sindhu Mathew and Natalie Hendrix Lombardo.  Board members absent:  Michael D'Angelo and Rosanna Fernandez.  Siobhan Hickey and Marissa Zinnanti attended from Carriage House Property Management. 

1)     Approval of 10/27/15 Minutes:  Minutes were approved. 

2)     Building Repair & Maintenance:

a)     Fire escape - welding and painting bids:  Fire escape welding and painting by Maximum Welding completed. 

b)    Foundation crack repairs:  Repairs completed by Tan Interiors.  Engineering inspection by Salamon Engineering completed.

c)     Parking lot resurfacing:  Seeking feedback from Salamon Engineering as four contractor bids not necessarily identical.  No update.

d)    Front entrance area sidewalk renovation and pillar crack repair:  Work to begin shortly.

e)     Front entrance refinish of doors/windows bids:  Board requested discussion with contractor concerning explanation of process.  No update.

f)     Wallpaper and carpet replacement:  Although contract signed for work, project on hold pending completion of building loan. Anticipate January start date.

g)     Compactor room - toilet installation:  Awaiting completion of design work by Salamon Engineering.

h)    Electrical back-up - generator system:  Awaiting completion of design work by Salamon Engineering.

i)      North-end sidewalk &stairwell repairs:  Management continues to receive contractor bids.

j)      Garage - French drain at garage stairwell doorway:  Awaiting bids.

k)     Garage floor - concrete failure near entrance:  Awaiting bids.

l)      Water infiltration reports:  Fall 2015 unit inspections almost completed.  Six units remaining.  Once complete, exterior masonry repairs can be bid.

m)   Security upgrades/repairs:  Portions of the project completed.

n)    Television antenna servicing:  Antenna repairs completed by Quality Antenna.

o)    Maintenance Committee:  No update.

p)    Boiler servicing and repairs:  Plumbing repairs completed.  No update on flushing.

q)     Landscaping Committee:  Board approved Marjorie Cannon's request for $2,900 to replace dead bushes.

 s)     Elevator breakdown and emergency response by Slade:  Noted that Alarmingly Affordable offers emergency telephone support.  Board approved contract with Alarmingly Affordable. 

4)     Financial Report:

a)     Unit arrears:  Board reviewed unit arrears with managing agent.

b)    Building Loan:  Comprehensive listing of repair and replacement estimates continue to be gathered.  Board Treasurer maintaining a current list.  Loan discussions with banks continuing.

c)     Audit for FY2015:  FY20015 audit contract to be signed with Wilken & Guttenplan in October/November.

d)    Monthly financial reporting:  Board has requested monthly financial report to reflect budgeted versus actual by cost center as well as YTD figures.  Should indicate budget remaining in various cost centers. 

5)     Legal Report:

a)     Unit liens:  Management will discuss status of units with building's attorney.

b)    Local Law 11 facade inspection (cycle 7):  Working with Salamon Engineering on fire escape repairs and follow up to 01/2015.

c)     NYC code violations:  One DOB building violation indicated by City on their website as remaining open/active.  Management indicates violation is from 2012 and will require an engineering report.  At 09/2015 meeting, Board approved Salamon Engineering to conduct the 2012 report required by NYC.  No update.

d)    Lease compliance:  Presently one unit in violation and receiving $500/mo. fine.

e)     Insurance compliance (owner coverage):  Reviewed.

f)     Insurance compliance (leased units/tenant coverage):  Reviewed.

g)     Insurance claim:  Possible claim against the building discussed.  Not certain whether claim is against 830 Howard Ave. or 850 Howard Ave.  No update.

h)    Contact information for unit 3-D and 4-G:  Discussed status of unit and legal contact information.

6)     Summary review of meeting's action items:  Not reviewed. 

Holiday Party date set for Thursday, 12/17/15. 

The meeting was adjourned at approximately 9:30 p.m

-          Minutes submitted by Robert Boynton, Secretary.